Chapter Leadership Positions

The following “job descriptions” provide a basic outline for many common leadership positions. Chapters are free to refine these job descriptions when helpful or necessary. Each of these profiles assumes the general qualities listed in the section “Leadership Team Selection,” only adding qualifications specific to the particular position.

Become familiar with key resources for various positions, especially: this handbook, the Small Group Leader’s Handbook, the Large Group Meetings Handbook, Student Leadership Journal, The Making of a Leader, The Campus Evangelism Handbook, The Complete Campus Companion, Disciplemakers’ Handbook, etc.

Remember, as individuals do their parts, they enable the overall team to reach its common goal. “…The whole body, joined and held together by every supporting ligament, grows and builds itself up in love, as each part does its work.” (Eph. 4:16)

President
Specific Qualifications:
1. Vision.
2. Organizational ability.
3. Relational or pastoral abilities.
Summary of Responsibilities:
1. Provides overall spiritual leadership to the chapter, especially in maintaining and upholding the vision.
2. Leads the Exec.
3. Keeps chapter on track with plans and organization.
Priority Tasks:
1. Maintain overview of chapter (strengths, weaknesses, progress, spiritual dynamics).
2. Lead Exec as a team (conduct meetings, facilitate planning/implementation/evaluation, develop the team).
3. Help individual leaders with their personal life and job responsibilities.
4. Pray for the chapter.
5. Be visible in chapter (meet members, communicate vision, set example).
6. Represent chapter on campus (student government, other campus groups, administration).
7. Lead Exec at Chapter Camp.
8. Insure development and selection of new leaders.
9. Maintain close relationship with IV staff.

Small Group Coordinator
Specific Qualifications:
1. Former Small Group Leader and current small group member.
2. Previous participation in formal Small Group Leader training.
3. Teaching/training ability.
4. Discernment.
Summary of Responsibilities:
1. Organizes and coordinates small group program in light of chapter vision and goals.
2. Leads present Small Group Leaders and develops future Small Group Leaders.
Priority Tasks:
1. Set up small groups (leaders, members, times, locations).
2. Get each Chapter member, especially new students, involved in a small group.
3. Supervise Small Group Leaders. Regularly meet with each to discuss personal growth and needs, and to review small group concerns (attendance, dynamics, problems, plans).
4. Lead Small Group Leaders Team. Hold meetings for communication, encouragement, prayer, and coordination.
5. Provide for ongoing Small Group Leader training.
6. Act as liaison between Small Group Leaders and Exec. Coordinate role of small groups in overall chapter plans.
7. Identify and develop potential Small Group Leaders.
8. Pray for small groups and the Small Group Leaders.

Large Group Coordinator
(or Chapter Meetings Coordinator)
Specific Qualifications:
1. Vision.
2. Organizational skills, including delegation.
3. Communication skills (if Large Group Coordinator emcees large group meetings).
Summary of Responsibilities:
1. Plans and coordinates chapter meetings in light of chapter vision and goals.
Priority Tasks:
1. Work with Exec to define purpose(s) of large group meetings (worship, teaching, outreach, building the fellowship, etc.).
2. Work with Exec to outline overall strategy for large groups (outline of topics, link with other chapter plans/activities).
3. Form and lead team to help with planning and conducting meetings (worship leaders, emcee, publicity coordinator, etc.).
4. Develop specific plans for each meeting, delegate responsibilities, and oversee preparations (music, speaker/ guests, facilities and equipment, skits, announcements, booktable, etc.).
5. Communicate with speakers/guests well in advance and as meeting approaches (clear expectations, orientation to group, necessary details, etc.).
6. Coordinate publicity of meetings.
7. Lead or coordinate the actual meetings.
8. Oversee post-meeting tasks (thanks/honorarium to speakers/guests, follow-up of newcomers, evaluations etc.).
9. Maintain files (records of meetings, speaker resource file, etc.)

Evangelism Coordinator
(or Outreach Coordinator)
Specific Qualifications:
1. Compassion for the lost.
2. Vision for engaging the campus with the Gospel.
3. Gift of evangelism.
4. Teaching/training ability.
Summary of Responsibilities:
1. Motivates chapter to campus witness and engagement.
2. Provides for training in evangelism.
3. Creates opportunities and coordinates strategies for outreach.
4. In some chapters, also coordinates chapter involvement in community service.
Priority Tasks:
1. Set an example.
2. Work with Exec to develop overall chapter vision and strategy for engaging the campus.
3. Motivate all chapter members to pray, prepare, and participate.
4. Coordinate strategies for friendship evangelism, esp. the “2+” concept.
5. Coordinate strategies for ongoing evangelism (booktable, contact-evangelism, Investigative Bible Studies, etc.).
6. Coordinate larger outreach projects/efforts (usually once a term).
7. Work with Small Group Coordinator and Large Group Coordinator on evangelistic aspects of small groups and chapter meetings.
8. Plan and coordinate training opportunities.
9. Develop strategy for effective follow-up of all evangelistic contacts.

Secretary
(or Communications Coordinator)
Specific Qualifications:
1. Effective communicator.
2. Organizational skills.
3. Servant attitude.
Summary of Responsibilities:
1. Insures effective communication within the chapter (the larger the group, the more crucial this position).
Priority Tasks:
1. Take minutes at Exec meetings.
2. Work with President on administrative tasks (written agenda for Exec meetings, chapter correspondence, gathering data for chapter evaluations, etc,).
3. Compile, continually update, and periodically distribute chapter directory (names, school address, phone, home address, date of graduation, etc.).
4. Coordinate communication within chapter (calendar of activities, newsletters, information to small groups, phone chain, etc.).
5. Oversee production of brochures, fliers, etc.
6. Communicate with chapter members during summer (and Christmas break?).
7. Maintain chapter resource files, historical records, scrapbook, etc.

Treasurer
Specific Qualifications:
1. Understanding of Biblical stewardship.
2. Ability to wisely handle money.
3. Enthusiasm for fund-raising.
Summary of Responsibilities:
1. Helps develop chapter budget.
2. Secures funds for the budget.
3. Administers chapter funds.
4. Teaches chapter about Biblical stewardship.
Priority Tasks:
1. Work to educate chapter and develop disciples, in light of Biblical teaching on stewardship and money.
2. Work with Exec to develop an annual chapter budget (including amounts for chapter meetings, publicity, outreach activities, special events, scholarships, IFES support, etc.).
3. Develop strategy for raising the budget, starting with systematic appeal for each chapter member to give/pledge.
4. Plan and coordinate any fund-raising projects.
5. Coordinate solicitation of funds from “outside sources” (alumni, parents, churches, etc.).
6. Manage chapter funds (checking account, bills, financial records, etc.).
7. Coordinate allocation of scholarship funds.

The following leadership positions may or may not be included on the Exec. Each of these, however, should be accountable to a particular Exec member. Only a summary of responsibilities is given for these positions.

Missions Coordinator
Summary of Responsibilities:
1. Promotes vision and prayer in the chapter for world missions in the chapter and helps integrate into aspects of chapter life.
2. Provides information, resources, and training.
3. Leads chapter in outreach to international students.
4. Recruits students for summer missions and coordinates support.
5. Develops awareness of IFES and specific links with sister movements and groups in IFES.
6. Promotes Urbana.

Prayer Coordinator
Summary of Responsibilities:
1. Is a person of prayer.
2. Teaches and encourages the chapter to pray.
3. Coordinates daily prayer meetings.
4. Plans special times of prayer (e.g., Concerts of Prayer).

Discipleship Coordinator
Summary of Responsibilities:
1. Works with Exec (especially Small Group Coordinator and Large Group Coordinator) to develop vision and strategies for developing disciples.
2. Provides training and coordination for one-on-one discipling.
3. Provides discipleship resources (for example, Disciplemakers’ Handbook).
4. Promotes and recruits for discipleship training events.

Social Concerns Coordinator
Summary of Responsibilities:
1. Works to educate chapter and develop disciples, in light of Biblical teaching on social justice and compassionate service.
2. Coordinates opportunities for chapter involvement in campus or community service.
3. Works with Exec to lead chapter in taking a Christian stand on critical social and moral issues.
4. Provides resources and training.

Outreach Booktable Coordinator
Summary of Responsibilities:
1. Coordinates outreach tables and chapter members’ participation.
2. Provides training for working at the table.
3. Secures appropriate materials and develops effective publicity.
4. Oversees follow-up of contacts.

Publicity Coordinator
Summary of Responsibilities:
1. Develops general chapter publicity (brochure, flier, banner, etc.).
2. Prepares and organizes on-campus publicity for chapter activities (posters, newspaper ads or announcements, fliers, banners, etc.).

New Student Outreach/Follow-up Coordinator
Summary of Responsibilities:
1. Leads team responsible for NSO.
2. Coordinates plans and implementation of NSO (esp. in Fall, but also Winter/Spring).
3. Coordinates follow-up of all NSO contacts.
4. Coordinates follow-up of all other contacts (booktable sign-up, chapter meeting visitors, etc.) during year.
5. Helps organize any special events for freshmen.